2025 median annual pay
$48,310
Median for the whole occupation, across all experience levels. It is not specific to a level or to Brazil.
Career in 2026 and 2027
Executive Assistant
An Executive Assistant multiplies the time and judgment of a senior leader by managing their calendar, communication, meetings and operations. At higher levels the role grows into trusted partner, chief-of-staff work and organizational awareness.
Content reviewed on October 21, 2026
- Levels
- 4
- Skills mapped at Mid-level
- 7
What each level must prove
Mid-level
Accountable for the executive's logistics and office as a whole, and for speaking in their voice to senior people.
You handle international trips, expenses, the office, events and messages to senior stakeholders, and you begin to build relationships with other C-suite offices. Compared with junior, you own whole processes and need less direction.
Average score required: 62%
Travel & Expense Management
Why: You plan a multi-country trip with visas, connections and policy limits, and file the expense reports on time, so the executive arrives ready and finance has no open questions.
Information Management
Why: You keep briefing packs and reference material current, so the executive can walk into an unplanned conversation with the key facts at hand.
Meeting Coordination
Why: You run recurring leadership meetings end to end, from agenda to decision log, and notice when actions keep slipping and need escalating.
Office Operations
Why: You sort out the broken video setup before a board call and keep supplies and access running, so the office is never the reason a meeting starts late.
Event Planning for Executives
Why: You run a leadership off-site or board dinner, handling seating, protocol and vendors, so the executive can focus on the people in the room.
Executive Communication
Why: You write a message to a board member or a key client that the executive can send unchanged, and you know which topics are theirs alone to address.
C-Suite Relationship Management
Why: You build a working relationship with other executives' assistants, so scheduling a three-way meeting or getting an answer takes one message and not a chain of follow-ups.
Study for Executive Assistant: trails and practice exams
Each level of this career maps to a study trail. Read the full topic map for free, then measure your level.
Market snapshot (United States)
Projected job growth, 2025–2035
-2%
Declining
US occupation used: Secretaries and Administrative Assistants. US Bureau of Labor Statistics, Occupational Outlook Handbook, updated August 27, 2026
Two ways to move up one level
12 weeks · intensive
For whoever has a deadline
About 8 hours a week, in 1 cycle focused on the gaps that weigh most.
40 weeks · regular
Alongside work
About 4 hours a week, in 3 cycles. Each cycle carries what was left from the previous one.
Frequently asked questions
What is Executive Assistant?
An Executive Assistant multiplies the time and judgment of a senior leader by managing their calendar, communication, meetings and operations. At higher levels the role grows into trusted partner, chief-of-staff work and organizational awareness.
What must each level of Executive Assistant prove?
Executive Assistant is mapped in 4 levels: Junior, Mid-level, Senior, and Expert. Open each level above to see the skills it must prove.
How long does the Executive Assistant plan take?
The plan has 2 paces: 12 weeks per level at about 8 hours a week (intensive) and 40 weeks per level at about 4 hours a week (regular).
How the plan works
AI tutor
A study session on each new topic, at your level.
AI school
Hands-on lessons on using AI in your career's daily work.
Assessments
Each requirement is proven by measurement, not by a checkbox.
Stage review
At the end of each cycle you see what moved and what carries over.
Find out which level you are at
A short diagnostic measures the skills you already have. The journey starts from there.